Exhibitor Contract Refresher

At the time that you registered as an exhibitor, you agreed to to terms and conditions that govern your participation in the event. The following is provided to remind you of these contractual obligations:

Exhibitor Terms & Conditions

GENERAL: By agreeing to the following terms and conditions and submitting your exhibitor registration online, you are entering into a contract with the producer of the Maine Restaurant & Lodging Expo - the Maine Restaurant Association (henceforth referred to as “Producer”). This contract shall bind the parties, their successors and assignees upon submission of the online registration, and it shall be governed, construed and enforced in accordance with the laws of the State of Maine.

DEPOSIT: A deposit equal to or greater than 5O% of your order total [booth(s), advertisement(s), endcap(s) and bartender(s)] is due with your registration. The balance of your order is due by January 3O, 2O15. If paying deposit by credit card you permit the Producer to charge your remaining balance to your credit card on or within ten days after January 3O, 2015. If paying by check, your booth will not be considered reserved until Producer is in receipt of your payment.

CANCELLATION POLICY: Cancellation of this contract by the Exhibitor prior to January 3O, 2O15 will result in forfeiture of deposit. Cancellation after January 3O, 2O15, will result in forfeiture of entire booth rental cost. Producer may cancel this contract at any time for reasons other than those listed under “MECHANICAL FAILURE – ACTS OF GOD” at its sole option and shall return all deposits to Exhibitor.

In the event the exhibitor fails to install their display within the time limit set for move-in, or fails to pay for the space at the time specified, or fails to comply with any provisions concerning use of the display space, the Management shall have the right to possession of said space and to re-sell same or any part thereof. Exhibitors, however, remain liable for the full cost of the space.

MECHANICAL FAILURE – ACTS OF GOD: Exhibitor expressly waives any and all claims for compensation for any and all loss or damage sustained by reason of any defect, deficiency, failure or impairment of the roof or any water supply system, drainage system, heating system, steam system, electrical system, ventilation system, refrigeration system or other mechanical system leading to or on the Cross Insurance Arena’s premises. In the event that the Cross Insurance Arena’s premises, or any part thereof, is damaged by fire or if for any other reason, including, but not limited to, strikes, lockouts, failure of utilities, acts or potential acts of terrorists or demonstrators, acts of war or God, order or directives of any governmental official, agency or authority, failure of Cross Insurance Arena to perform any obligation or duty to or for the benefit of Show Management or the occurrence of any other event or circumstance not within the reasonable control of Show Management which in the opinion of Show Management renders fulfillment of this Exhibit Contract by Show Management impossible, Exhibitor hereby expressly waives, releases and discharges Show Management and the owner or manager of the Exhibition Hall, and their agents, from any and all demands, claims, actions and cause of action, in law or in equity, arising from any such causes.

SPACE RENTAL AND ASSIGNMENT OF LOCATION: Producer reserves the right to refuse rental of display space to any company whose display of goods or services is not, in Producer’s sole opinion, compatible with the general character and objectives of the Exposition.

Producer will provide exhibitor with (per reserved booth) a 1O’ wide (side to side) by 7’ deep (front to back) exhibit space with 8’ high back wall and 3’ high side rails booth drapes where possible, two 6’ vinyl covered tables (one skirted), one electrical plug providing 11O volt, 5 amp, 6OO watts, standard power (additional power available upon request at an extra cost to be incurred by exhibitor), wireless internet access and one booth sign. All booths, except those on the concourse, are carpeted.

Whenever possible, space assignments will be made in keeping with the location preferences as requested by the Exhibitor, on a first come, first served basis after receipt of this online registration and required deposit. Producer reserves the exclusive right to make the final determination of all space assignments in the best interests of the Exposition.


EXHIBITORS AUTHORIZED REPRESENTATIVE: Each Exhibitor must name one person to be its representative in connection with the firm’s exhibit. The representative shall be responsible for ordering additional power outlets, water, or other booth accessories required by your exhibit, keeping the exhibit neat, orderly, staffed, and open until the close of the show. For their own safety and protection, anyone younger than 18 years will not be allowed to work in an exhibit at any time with the following exceptions: An individual may be admitted provided they are accompanied by an employee of an Exhibitor who is working an exhibit, or as a volunteer authorized by the Producer to work in a given area.

WAIVER OF LIABILITY: Exhibitor shall deliver to Producer (Maine Restaurant Association) by February 20, 2O15, a Certificate of Commercial Insurance covering General Liability, Commercial Automobile, Commercial Property and Workers Compensation Insurance(if required by law), signifying paid insurance coverage for personal injuries to all persons in connection with Exhibitor’s display, including transportation, preparation, exhibition, dismantling and removal, in an amount of at least $1,OOO,OOO for bodily injury and property damage combined. Each Exhibitor is responsible for the space so leased and it is the Exhibitor’s sole responsibility to keep said space free from any conditions that pose a risk of injury or property damage to persons coming upon the premises. Exhibitor agrees that Producer, its sponsors, co-sponsors, and the Cross Insurance Arena shall not be liable to the Exhibitor, its agents, employees or any other person coming into the space leased by the Exhibitor for any injury to the Exhibitor, its employees, any other person visiting the space of Exhibitor, or for any damage to the property of any such persons even if Producer, its sponsors, co-sponsors, or the Cross Insurance Arena are negligent or otherwise at fault and cause or contribute to that injury or damage. Exhibitor shall fully defend, indemnify, and hold harmless Producer, its sponsors, co-sponsors and the Cross Insurance Arena from any and all liability or claims of liability and associated damages, injuries, losses, attorney’s fees, expenses, and costs whatsoever, including but not limited to those arising from or related to the negligence or other fault of Producer, its sponsors, co-sponsors, or the Cross Insurance Arena; to any foodborne illness; to any acts or omissions of Exhibitor; and to any personal injury, damage or loss of the property of Exhibitor, their personnel, visitors or attendees.

The Producer, its sponsors, co-sponsors and the Cross Insurance Arena shall not be held responsible for the loss of or damage to any products, displays or equipment from any cause whatsoever while on the premises of, or in transit to or from, the Cross Insurance Arena even if Producer, its sponsors, co-sponsors, or the Cross Insurance Arena are negligent or otherwise at fault and cause or contribute to that loss or damage.

Each Exhibitor is responsible for maintaining high sanitation standards in accordance with Local, State and Federal law. Such standards include but are not limited to the proper cleaning, care and maintenance of all equipment, and the proper preparation, serving and storage of food products used in connection with the exhibit. Each Exhibitor is responsible for its own equipment and products and must keep an attendant in its display during all hours of the show. In no event shall Producer, its sponsors, co-sponsors, or the Cross Insurance Arena be responsible for any loss of or damage to Exhibitor’s property occasioned by theft or other insurable casualty even if Producer, its sponsors, co-sponsors, or the Cross Insurance Arena are negligent or otherwise at fault and cause or contribute to that theft or other insurable casualty.

OPERATION OF EXHIBITS: Producer reserves the right to restrict the operation of any exhibit that, in its opinion, detracts from the general character of the show as a whole. This includes, but is not limited to, exhibits that because of noise, flashing lights, methods of operation or display of unsuitable material, are determined by Producer to be objectionable to the successful conduct of the show. Use of so-called “barkers” or pitchmen is strictly prohibited. Display construction, including decoration, will not be permitted which restricts the exhibit presentation of adjacent and cross aisle booths, especially high walls. Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems or any noisemaking machines must be connected so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors or patrons or cause the aisles to be blocked. Operators of noisemaking exhibits must obtain prior approval of operating methods from Producer before the exhibit is set up. Exhibitor agrees to confine all selling and promotional activity including the use of mascots or characters to the space allotted by this contract and not distribute printed matter or materials of any nature in the aisles, entrances, or exits.

BOOTH SET UP & TEAR DOWN: Set-up is scheduled for Tuesday, March 31, 2O15, from 1O:OO am until 5:OO pm. A booth set-up schedule will be sent with the Exhibitor Kit in the weeks prior to the Expo. This schedule must be followed. Labor charges for set-up outside of assigned times will be the responsibility of Exhibitor. Attendees are admitted to the show up until 4:OO pm. The show is considered open until attendees have exited the show floor. Tear down may begin upon the announcement from Producer staff and not before.

EXHIBITOR CHECK OUT: Each Exhibitor is responsible for disposing of its trash, grease, refuse, etc. in proper receptacles and locations as designated by the Cross Insurance Arena. Should an Exhibitor leave garbage, grease, etc., in its booth area or any other area of the Cross Insurance Arena or any other location where the Producer must perform extra services to clean the area, Exhibitor agrees to pay the cost of the extra services rendered and also pay for all damages to leased equipment including but not limited to: tables, chairs, table coverings, carpets, flooring, plumbing equipment, drains, traps, sewer systems, dumpsters, etc.

SECURITY: Security personnel will be provided in the closed exhibit space on a best effort basis from 5:OO pm on Tuesday, March 31, 2O15 through 8:OO am on Wednesday, April 1, 2O15
. Exhibitors are solely responsible for their property at all times.

PROMOTIONS: By providing an email address, mailing address and phone number, and by singing this contract, the Exhibitor agrees to receive promotional information from Producer via email, direct mail or telephone that may pertain to this or other events or programs conducted by the Producer
.




Exhibitor Kit


For more information, contact show director:

Rebecca Dill

207-623-2178

events@mainerestaurant.com



Maine Restaurant & Lodging Expo is co-hosted by:


Show Logistics

Show Date & Time:

Wednesday, March 30, 2016
10 am - 4 pm

Exhibitor Set-Up:

Tuesday, March 29, 2016
Assigned times: 10 am - 5 pm

Show Venue:

Cross Insurance Arena One Civic Center Square Portland, Maine What types of companies exhibit? Those that sell goods and/or services to Maine's hospitality-based businesses who know that the Expo represents the biggest bang-for-the buck marketing opportunity of the year.


Contact Us

Show Director:

Rebecca Dill events@mainerestaurant.com
207-623-2178


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About the Expo

The Maine Restaurant & Lodging Expo is the premier business-to-business trade show for Maine's premier industry - hospitality!

More than 120 exhibiting companies engage with hundreds of restaurant and lodging professionals in the most efficient and effective marketing event of the year.

Who may attend the Expo?

Owners and employees of licensed food service and lodging establishments are invited to attend the Expo to find inspiration, education and resources for their every business need.

Due to strict insurance regulations, no one under the age of 18 will be admitted to the show.

What types of companies exhibit?

Those that sell goods and/or services to hospitality-based business who know that the Expo represents the biggest bang-for-the-buck marketing opportunity of the year.