City of Portland Fire Department

Regulations for Exhibits, Exhibitions, Displays and Trade Shows - Public or Private (all exhibitors are expected to comply)

Booth Construction

Booths displays, platforms and space dividers shall be of materials that are flame-retardant or rendered so to the satisfaction of the Civic Center or fire department representatives.

Coverings for counters or tables used within or as a part of the booth shall be flame-retardant. All electrical wiring and apparatus will be of a 3-wire UL type approved.

Cooking Rules

  1. Open flame equipment (other than those specifically designed to keep food warm using sterno, small butane cylinders or handi fuel with UL listing) are not allowed at exhibit booths.
  2. Any vendor using any heating, frying, baking or grilling apparatus must have a fire extinguisher in their booth. (Type ABC unless using oil or grease in the cooking process in which case a Type K extinguisher is required).
  3. All heating units as well as proximate units must be turned off before changing fuel cylinders.
  4. Use of compressed gases is forbidden.
  5. Use or storage of flammable liquids or dangerous chemicals is forbidden.
  6. Fire Bureau may inspect all booths throughout the show.



Aisles and exits, as designated on approved show plans, shall be kept clean, clear and free of obstacles. Booth construction shall be substantial and fixed in position in specified area for the duration of the show. Easels, signs, etc., shall not be placed beyond the booth area into aisles. Firefighting equipment shall be provided and maintained in accessible, easily seen locations and may be required to be posted with designating signs.


Fire-Retardant Treatment

All decorations, drapes, signs, banners, acoustical materials, cotton, paper, hay, straw, moss, split bamboo, plastic cloth and similar materials shall be flame-retardant to the satisfaction of the Fire Department. Booth identification banners and signs shall be flame-retardant unless smaller than 1232 square inches (28” X 44”) and if separated from other combustibles by a minimum of 12” horizontally and 24” vertically. Oilcloth, tarpaper, nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited.


Literature on display shall be limited to reasonable quantities (one day supply). Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department. All exhibit and display empty cartons must be placed in an approved storage area. Show is under 24 hour approved manned security program.


Exhibitor Kit

For more information, contact show director:

Rebecca Dill


Maine Restaurant & Lodging Expo is co-hosted by:

Show Logistics

Show Date & Time:

Wednesday, March 30, 2016
10 am - 4 pm

Exhibitor Set-Up:

Tuesday, March 29, 2016
Assigned times: 10 am - 5 pm

Show Venue:

Cross Insurance Arena One Civic Center Square Portland, Maine What types of companies exhibit? Those that sell goods and/or services to Maine's hospitality-based businesses who know that the Expo represents the biggest bang-for-the buck marketing opportunity of the year.

Contact Us

Show Director:

Rebecca Dill

Get Social

About the Expo

The Maine Restaurant & Lodging Expo is the premier business-to-business trade show for Maine's premier industry - hospitality!

More than 120 exhibiting companies engage with hundreds of restaurant and lodging professionals in the most efficient and effective marketing event of the year.

Who may attend the Expo?

Owners and employees of licensed food service and lodging establishments are invited to attend the Expo to find inspiration, education and resources for their every business need.

Due to strict insurance regulations, no one under the age of 18 will be admitted to the show.

What types of companies exhibit?

Those that sell goods and/or services to hospitality-based business who know that the Expo represents the biggest bang-for-the-buck marketing opportunity of the year.