Exhibitor Regulations

ALL EXHIBITORS ARE EXPECTED TO WAIT UNTIL 4:30 pm TO BREAK DOWN or until all attendees have exited the event - whichever happens first.

Food & Beverage Service Requirements

If you company will be serving food and/or beverages as part of your exhibition, you must adhere to the following food safety requirements:

  1. All food and paper products not in a sealed can or bottle must be off the ground/floor. This includes boxes of bread, bags of onions, potatoes, napkins, cups, plates, etc.
  2. All food must be properly protected from customer contamination. Whenever possible, food items shall be individually wrapped. Buffet style service should be provided with toothpicks, forks, or other serving implements. All food handlers must wear gloves.
  3. Moist towelettes must be on hand. Washing of hands may not be done with buckets of water. Hand wiping is to be done with paper towels, not cloth towels.
  4. All equipment and personnel must meet sanitary standards. No open cuts, wounds or sores on hands, arms or facial area; long hair must be restrained by caps, hats, nets, etc. Hands and clothing must be clean.
  5. Facilities for keeping potentially hazardous foods at proper temperatures must be provided. Cold food at +40 degrees or less; Hot foods at +140 degrees or higher. Foods not meeting these requirements may be disposed of by the Code Enforcement Officer.
  6. All wipe cloths shall be kept in an approved sanitizing solution of ½ capful of bleach per gallon of water when not in actual use.
  7. Food handlers are required to wash hands after using toilets, smoking or handling potentially contaminated items.
  8. Food inventories are to be protected from foul weather.
  9. All food must be from an approved source and prepared in a licensed kitchen or on site. No home preparations are permitted unless the home kitchen is properly licensed.
  10. If you are a beer, wine or spirits vendors, click here to see pouring rules.

Life Safety Requirements


  1. The City of Portland, Maine, has adopted NFPA 101 Life Safety pertaining to exhibits. Please adhere to those regulations as well as these General Requirements below:
  2. All open grills or cooking surfaces are to be protected from contact with customers.
  3. All potable water outlets used in direct food preparation (e.g.; lemonade, soup, coffee, etc.) must be fitted with an approved water filter.
  4. All vendors having any type of open flame cooking (e.g.; charcoal grill, gas range, etc.) must have a 10 BC fire extinguisher.
  5. All vendors having fryolators must have a 40 BC fire extinguisher.
  6. Trash bags may not be used for food storage.
  7. Propane tanks must be secured.
  8. Booths, platforms, space dividers, decorations, drapes, signs, banners, and similar materials shall be flame-retardant or rendered so to the satisfaction of the Arena or fire department representatives.
  9. Aisles and exits, as designated on approved show plans, shall be kept clean, clear and free of obstacles. Booth construction shall be substantial and fixed in position in specified area for the duration of the show. Easels, signs, etc. shall not be placed beyond the booth area into aisles.

Food Vendor Regulations


Many exhibitors at the Expo are food vendors. Your participating in the trade show makes for a vibrant and tasty event. Exhibitor serving food to Expo-goers must comply with food safety regulations, and, if cooking at your booth, fire safety regulations.

Click here to view food vendor regulations.

Alcohol Vendor Instructions


Alcohol service is a unique element of our show and comes with a specific set of regulations and conduct expectations. Click here for our alcohol vendor instructions which includes information about how to place your alcohol order for the show.

Exhibitor Kit

Maine Restaurant & Lodging Expo is co-hosted by:

Show Logistics

Show Date & Time:

Wednesday, March 29, 2017
10 am - 4 pm

Exhibitor Set-Up:

Tuesday, March 28, 2017
Assigned times: 10 am - 5 pm

Show Venue:

Cross Insurance Arena One Civic Center Square Portland, Maine What types of companies exhibit? Those that sell goods and/or services to Maine's hospitality-based businesses who know that the Expo represents the biggest bang-for-the buck marketing opportunity of the year.

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About the Expo

The Maine Restaurant & Lodging Expo is the premier business-to-business trade show for Maine's premier industry - hospitality!

More than 120 exhibiting companies engage with hundreds of restaurant and lodging professionals in the most efficient and effective marketing event of the year.

Who may attend the Expo?

Owners and employees of licensed food service and lodging establishments are invited to attend the Expo to find inspiration, education and resources for their every business need.

Due to strict insurance regulations, no one under the age of 18 will be admitted to the show.

What types of companies exhibit?

Those that sell goods and/or services to hospitality-based business who know that the Expo represents the biggest bang-for-the-buck marketing opportunity of the year.